Application for a federal grant does not begin with the writing of the project narrative. You, as the founder or representative of the organization, must first ensure that you are already registered or that you have begun the registration process at Grants.gov. You must have estimated that registration is completed before the deadline because this is a prerequisite before you can do an electronic submission of your grant application. Registration can take between 3-5 business days if you are too lucky, or two weeks if not.
Guide in Federal Grant Application Process
To ensure a trouble-free process with Grants.gov, below is a quick guide for all federal grant applicants:
1. Obtain a Data Universal Number System (DUNS) number.
This is the first step. Without this, any applicant will not be able to reach step two and onwards. The DUNS number is an exclusive nine-character identification number provided by Dun & Bradstreet (D&B), a commercial company. Be sure that you have successfully finished the online registration to be able to receive the DUNS number right on the next business day.
2. Register with Central Contractor Registration or CCR.
This step is, again, crucial because the organization will not be able to do step three and onwards without completing this process. The organization will not be able to use Grants.gov with no E-Business Point of Contact (E-Biz POC) and M-PIN. M-PIN will allow the E-Biz POC to assign staff members who will become Authorized Organization Representatives (AORs) and who are then given permission to submit grant applications online through Grants.gov.
3. Generate username and password at Grants.gov.
This process can be done on the same day of the AORs login at Grants.gov. But you must guarantee that the profiles have been completed. If not, it is impossible for them to create their username and password. This username and password will serve as a ‘gatekeeper’ at Grants.gov. It will also allow the tracking of the status of your grant application.
4. Authorize the AOR to submit the application.
The AORs may have the access to Grants.gov. But it is still the E-Biz POC that has the full control over their registration. For this reason, the AOR, in its request to submit the grant application upon log on at Grants.gov, must wait first for the authorization of the E-Biz POC. This person, on the other hand, upon receiving the notification of Grants.gov from the e-mail, will have to approve this activity. Grants.gov, consequently, will inform the AOR through e-mail the approval of the E-Biz POC.
5. Track the AOR standing.
To accomplish this, the AORs will have to login at Grants.gov through the use of a username and password. Through this, they will be able to know if they have been permitted by the E-Biz POC to submit the grant application. This will not take so long, unless the E-Biz POC will not immediately login at Grants.gov to do the required authorization.
If you successfully followed these five steps, you will not encounter any problem with the registration with Grants.gov, as well as with the submission of the federal grant proposal. However, along with these five steps are sub-instructions. The principal investigators, as well as the other members of the organization, must ensure that they follow these sub-instructions appropriately.
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